Supplier Code of Conduct

In line with our Sustainable Development Policy, we are committed to operating in an environmentally and socially responsible manner across all aspects of our business and in our supply chain. We must ensure that our need to purchase goods and services on competitive terms is not met at the expense of labour standards, health and safety or the environment.

We favour suppliers who share the Company’s commitment to honesty and integrity, and integrate social, environmental, and sustainability policies into their business processes.

As a minimum, the Code of Conduct outlined below should be followed by all of the Company’s suppliers. Subcontractors should be encouraged to adopt the Code of Conduct as much as possible.

APPLICATION

This supplier code of conduct describes the minimum standards which Swire Properties Limited and its subsidiary expect of their suppliers.

Suppliers are responsible for communicating the requirements of this code to their employees and their own suppliers where necessary.

REQUIREMENTS

Legal and Regulatory Compliance

Suppliers must comply with all applicable laws and regulations wherever they operate

Environment

Suppliers should have appropriate policies and systems in place to assess, measure and seek to reduce the environmental impacts of their operations
Swire Properties Limited and its subsidiary will have a strong preference for suppliers whose goods and services can contribute to reducing our climate and environmental impact

Modern Day Slavery

We do not tolerate any form of modern slavery (including human trafficking, forced labour and child labour)

Child Labour

Suppliers should not use child labour
Suppliers must not employ any person:
- in a manner which conflicts with the completion of their compulsory schooling
- below the age of 16 years on a full-time basis (unless part of a recognised professional apprenticeship programme), or below the legal age of employment in the countries in which they are employed (whichever is higher)
- below the age of 18 years for employment at night (unless part of a recognised professional apprenticeship programme) or in hazardous conditions

Forced Labour

Suppliers should not employ any forced labour, including prison, indentured, bonded, military or slave labour
Physical punishment, threats of violence or other forms of physical, sexual, psychological or verbal abuse as a means of enforcing discipline or control in the workplace should not be used

Compensation and Working Hours

Suppliers should pay at least the local legal minimum wage and are encouraged to follow applicable voluntary codes relating to compensation
Employees should not be required to work for more than the number of hours permitted by law and should be appropriately compensated for overtime work. All statutory (including maternity and paternity) and contractual leave entitlements should be honoured
Employees should be provided with written and understandable information about their conditions of employment, in respect to wages and working hours before they enter employment
Suppliers must pay their employees promptly, providing each with clear, written accounting for every pay period. Wages should be paid regularly, on time and not in more than one month in arrears. Deductions from wages as a disciplinary measure shall not be permitted

Industrial Relations

Suppliers should have in place communication mechanisms and grievance procedures that allow employees to raise concerns and complaints with management

Health and Safety

Suppliers should adopt and communicate health and safety policies and procedures that aim to reduce injury and illness and enhance employee health

Discrimination, Bullying and Harassment

Suppliers should not discriminate among their employees on the basis of age, gender, gender orientation, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs
Suppliers should not tolerate any bullying or harassment (including sexual and racial harassment) of employees

Bribery and Corruption

Suppliers should not permit bribery and corruption. To this end, they should have in place policies covering the offer and receipt of advantages, payments to government officials, charitable contributions and sponsorships, entertainment and corporate hospitality, loans, agents and consultants, contractors and joint venture partners
Suppliers should disclose to Swire Properties any situation that may appear as a material conflict of interest. They are also expected to disclose to Swire Properties if any of Swire Properties’ officials or professionals under contract with them have a material interest of any kind in the Supplier’s business or any kind of economic ties with the Supplier

Whistleblowing

Suppliers may raise concerns about suspected or actual improprieties relating to Swire Properties
Third parties should make their report to the John Swire & Sons (H.K.)’s Group Internal Audit (GIAD) or a designated third-party service provider, the contact details of which can be found at http://whistleblowing.swireproperties.com/

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